Project Administrator

London, UK

We are recruiting a Project Administrator to join our team in London. The successful candidate will be part of the Project Management Team and will provide administration and coordination support for a series of digital projects.
Project Administrator

Job Description

  • Support the Project Management Team with the day-to-day delivery of projects

  • Liaise with Internal Stakeholders to develop project plans

  • Manage the creation, update and distribution of collateral such as project and communication plans, schedules and reports

  • Collation and creation of weekly burn reports

  • Schedule regular meetings and taking minutes including actions

  • Help break projects into manageable tasks and setting timeframes and milestones

  • Conduct risk analyses

  • Prepare and provide documentation to internal teams and stakeholders

  • Track expenses and predict future costs

  • Monitor project progress and address potential issues

  • Coordinate quality controls to ensure deliverables meet requirements


Must HAve

  • Excellent time management skills

  • Good interpersonal and communication skills

  • Quality orientated when it comes to the output of work is to ensure it’s accurate and meets or exceeds internal standards and the needs of both internal and external clients

  • Excellent technical skills to understand technical and professional aspects of work and continually maintain technical knowledge

  • Team work and the ability to function effectively as part of a group of people working together

  • Self-motivation! Keeps track of own progress. Energetic, positive outlook and well organised

  • Excellent written and oral English Language


Nice to HAVe

  • Work experience as a Project Manager, Project Administrator or similar role

  • Hands-on experience with flowcharts, technical documentation and scheduling

  • Knowledge of project management software e.g GitLab, Jira, Trello


Why join us?

If you’re still not convinced by our work, here are a few more reasons why you should come and work with us here at Koffeecup

small team, big growth

Small team, big growth

We are a small team - both in London and Krakow - it avoids the “too many cooks” scenario. Our studios provide our people with the space they need to be their best!

private healthcare

private health care

We care about the physical and mental well being of our team. No matter what happens - from an alien invasion to a sprained wrist - joining Koffeecup entitles you and to private medical care from our partner Bupa.

Storyboard images by Roger Mason

culture of creativity

culture of creativity

Our work should always be fun and exciting & we have the projects to back it up. We are laid-back, committed, flexible & hard-working. We believe flexibility is a two-way street.

staff training


Our team work incredibly hard, and so in the downtime we encourage them to pursue their career goals by investing in their learning - courses, resources & conferences. We will sort it.


Still interested?